Parent Meeting Notes 8.19.18

Notes from Wrenn Combs, Executive Director

      • Welcome & introductions of staff
      • BB is a non-profit that relies on donation and grants. Need ideas for augmenting donations and sponsorships: contacts, matching fund opportunities, house parties, and any other ideas you come up with. Talk about fundraising committee and what they are doing.
      • Colorado Gives Day (Tues., Dec. 4, 2018) is a great time to donate to Boulder Ballet because it is an opportunity to get additional funds based on the amount of donations taken in that day that are directed specifically to BB. More information to come.
      • Performance fees – we don’t ask parents to purchase costumes for recitals. We do have a performance fee for the Nutcracker, which will be $150. For some of our other performances, the costume shop will lend students costumes and you may just need to purchase accessories.
      • Gentle Nutcracker in Longmont, December 1 @ 1 pm. This is a version of the Nutcracker that is for adults and children with disabilities that might prevent them from sitting through a performance at Mackey Auditorium.
      • Please use our complaint form, located on our website under the School tab if you have any problems or concerns.

Notes from Ana Claire, Artistic Director

          • Issue of students missing classes and bringing down the quality – We do everything in our power to get students to come to their classes, but we can’t force them. We always teach above the median. The kids missing class aren’t getting as strong, but it doesn’t affect the kids who are there. We don’t backtrack for those who miss class. This is not a team sport; what you put in, you get out. Regardless, dancers can work to the best of their ability regardless of who is or is not in class.
          • Commitment to rehearsals – Students will again be required to commit, on the audition form, to missing no more than one Nutcracker rehearsal or risk being removed from the cast. Some have been dismissed from shows in the past, and this is a distinct possibility, especially for double cast roles.
          • Nutcracker –Auditions on Aug. 25 – levels 2B, 3A & 3B – 2-3 pm, Levels 4 & 5 – 3-4:30 pm (bring pointe shoes), Levels 6 & 7 – 4:30-6 pm (wear pointe shoes). Rehearsal schedule (starts Sept. 8); we will post cast list online (Sept. 4); Nutcracker Parent Meeting (Sept. 8, from 2-4); performance fee of $150 due at first rehearsal, or at parent meeting on Sept. 8; check website on Thursday each week to find out whether there are schedule changes.
          • Audition forms – download from our website at or when you come to audition
            • Arrive ½ hour before call time with completed audition form.
            • Not everyone can get into the Nutcracker – we do the best we can to cast as many students at different levels as possible. We only have so many costumes.
            • This Saturday during Nutcracker auditions, we will have another Lovingly Used Leotard Sale in studio 3. Great prices on everything and all proceeds benefit Boulder Ballet Tuition Assistance program.
          • Coaching for YAGP competition – will notify interested students by end of second week of class. Coaching times: Sept. 19-March 2. Wednesdays – 6:30-8 pm and Saturdays – 12:30-1:30 pm.

Our performances for 2018/19

          • Faces of Boulder Ballet – Sunday, September 30, 2018 @ 4:00pm at the Dairy. This is a choreographer’s showcase for the teachers.
          • The Nutcracker- Friday, November 23 @ 2:00pm; Saturday, November 24, @ 2:00pm & 7:00pm; Sunday, November 25, @ 2:00pm at Mackey Auditorium. Longmont: Saturday, December 1 @ 4:00pm, Sunday, December 2 @ 2:00pm at Vance Brand Civic Auditorium.
          • Nutcracker Tea – Sunday, December 9 and Sunday, December 16 at the Boulderado.
          • New Horizons – Friday, February 22 @ 7:30pm; Saturday, February 23 @ 7:30pm, Sunday, February 24 @ 2:00pm at the Dairy
          • Storybook Ballet – Pinocchio- Friday, March 15, 2019 at 7pm, Saturday, March 16, 2019 at 2pm Sunday, March 17, 2019 at the Dairy. Levels 2B-7 – everyone can participate.
          • BB2 and Choreographer’s Showcase – Friday, March 22 at 7pm at the Dairy
          • Cinderella -Friday, May 17@ 7:30pm; Saturday, May 18 @ 2:00pm & 7:30pm, Sunday, May 19 @ 2:00pm at the Dairy

BBS Recital – Saturday May 25, at 2pm, Saturday May 25, at 4pm,
Sunday May 26, at Noon, Sunday May 26, at 2pm, Sunday May 26, at 4pm

        • Other events: Kids at the Dairy

Notes from Lance Hardin, Associate Artistic Director

        • Etiquette
          • Show respect at all times to teachers, students, everyone else using the building.
          • This is dancers’ safe space.
            • Bullying of any sort is unacceptable and should be reported immediately to the teacher or BB office (Beth) and a complaint form on our website should be filled out.
            • The same is true at rehearsals: students should tell someone from BB staff if they encounter difficulties.
          • Come to class focused, open to change and growth, ready to challenge yourself.
          • As always, we want older students to be role models for the younger dancers.
          • Don’t miss class unless absolutely necessary.
          • Stop chatting.
          • Levels 1-7 – pink tights with feet, under a black leotard. Level 7 dancers may wear a solid colored leotard of their choice. Pink ballet shoes – split soles for Levels 5 and above.
          • Hair should be in a ponytail with barrettes or be in a bun; there is a tutorial on how to do this:
          • Students may bring cell phones in case of emergency but not allowed to use them during class for any other reason. If you need to reach your student for a late pick-up or change of plans, please contact Beth – 303-443-0028, x201, who will get a message to your student when class is over.

Notes from Beth (discussed by Ana), BB School Registrar

      • Office hours starting this semester are 3:00-6:00 weekdays and by appointment; no monthly Saturday hours anymore.
      • Pick up photos from the spring Gala!
      • Nutcracker auditions on Aug. 26
        • Audition forms – download from our website at or when you come to audition
        • Arrive ½ hour before call time with completed audition form (don’t leave it on the kitchen table!).
        • Volunteering – we need lots of help in the costume shop, backstage, and with Boulder Ballet Guild sales, so we require 2 shifts per family during the show period. Families not meeting the volunteer requirement will be charged $150 and cannot register for following semester until paid. Please understand: we far prefer to have volunteers than money. We cannot put on shows successfully without your participation!
      • Gently used leo sale same day as Nutcracker auditions, Aug. 26, 1:30-4:30. Looking for a parent to take over this fundraiser next year.
      • Payments by check always preferable.
      • Except for info about specific classes, school-wide emails will link to our website. We want parents and students to get familiar and comfortable going there as soon as possible.
      • Classroom-related issues
        • No parents in classrooms at any level after the first couple of weeks.
        • Parents of young students should:
      • Stay in the building in the first weeks of class and until they know their children can make it through class without needing help going to the washroom.
      • Remind little ones you do not want them to leave the classroom to go to the washroom unless it’s absolutely necessary; if you say this, they are less likely to need to do it.
      • Take or send younger children to the washroom before they go into class.
        • Students are to bring all belongings into the studio; nothing to be left in the hallway.
        • Bring water bottles to class.
        • Put your students’ names on everything!
        • Lost & found in NW corner of studio 1. Come look for lost items right away. They will be donated or discarded every several weeks.
        • Keep hallways clear – cannot block hallway
        • Be quiet in the hallway! That includes students before and after class, parents, and siblings. Lovely areas to hang out in lobby and on patio
        • Items lost or left outside the studios are turned in to the Dairy so check with them at their front desk or at the Boedecker Theater.

Notes from George, Marketing Manager

Notes from Costume Shop

        • Volunteers always welcome and needed. Even if you do not have sewing skills, there are plenty of volunteer opportunities.
        • Open House – during Nutcracker auditions, 9/25 from 10:30-noon and 2-4:30
        • A monthly newsletter will be sent out
        • We created a photo wall – please bring in any photos that you’ve taken of your child from a Boulder Ballet class or performance, especially group shots.