Parent Meeting Notes 8.19.19

Notes from Claudia Hubiak, Interim Executive Director

      • Welcome & introductions of staff
      • BB is a non-profit that relies on donation and grants. Need ideas for augmenting donations and sponsorships: contacts, matching fund opportunities, house parties, and any other ideas you come up with. Talk about fundraising committee and what they are doing.
      • Colorado Gives Day (Tues., Dec. 10, 2019) is a great time to donate to Boulder Ballet because it is an opportunity to get additional funds based on the amount of donations taken in that day that are directed specifically to BB. More information to come.
      • Performance fees – we don’t ask parents to purchase costumes for recitals. We do have a performance fee for the Nutcracker, (which will be $150). As well as performance fees for other performing opportunities such as Storybook Ballet, Choreographer’s Showcase and the company spring production, Sleeping Beauty.

Notes from Ana Claire, Artistic Director

      • Commitment to attending class – Issue of students missing classes and bringing down the quality – We do everything in our power to get students to come to their classes, but we can’t force them. We always teach above the median. The kids missing class aren’t getting as strong, but it doesn’t affect the kids who are there. We don’t backtrack for those who miss class. This is not a team sport; what you put in, you get out. Regardless, dancers can work to the best of their ability regardless of who is or is not in class.
      • Commitment to rehearsals – Students will again be required to commit, on the audition form, to missing no more than one Nutcracker rehearsal or risk being removed from the cast. Some have been dismissed from shows in the past, and this is a distinct possibility, especially for double cast roles.
      • The Nutcracker – Auditions on Sunday Aug. 24 – levels 2B, 3A & 3B – 2-3 pm, Levels 4 & 5 – 3-4:30 pm (bring pointe shoes), Levels 6 & 7 – 4:30-6 pm (wear pointe shoes). Rehearsal schedule (starts Sept. 7); we will post cast list online (Sept. 3); Mandatory Nutcracker Parent Meeting (Saturday, Sept. 7, from 3-4); performance fee of $150 due by first rehearsal, or at parent meeting on Sept. 7; check website on Thursday each week to find out whether there are schedule changes.
      • Audition forms – download from our website at or when you come to audition
      • Arrive ½ hour before call time with completed audition form.
      • Not everyone can get into the Nutcracker – we do the best we can to cast as many students at different levels as possible. We only have so many costumes.
      • Coaching for YAGP competition – will notify interested students by end of second week of class. Coaching times: Sept. 11-Feb. 26. Wednesdays – 6:30-8 pm and Saturdays – 12:30-1:30 pm. YAGP is held Feb. 28-March 1. Cost for coaching is $850.
      • Please stop into studio 3 for our Lovingly Used Leo Sale. We have great deals on leotards and dancewear. All proceeds benefit the Boulder Ballet Tuition Assistant Program. We will have another sale during Nutcracker auditions and at the beginning of spring session.Great prices on everything and all proceeds benefit Boulder Ballet Tuition Assistance program.

Our performances for 2019/20 Season

      • Faces of Boulder Ballet – Sunday, October 6, 2019 @ 4:00pm at the Dairy. This is a choreographer’s showcase for the company where company members get to choreograph for other company members.
      • The Nutcracker – Friday, November 29 @ 2:00pm; Saturday, November 30, @ 2:00pm & 7:00pm; Sunday, December 1, @ 2:00pm at Macky Auditorium. Longmont: Saturday, December 7, Gentle Nutcracker (a performance for people with different abilities) at 1pm, regular performance at 4:00pm, Sunday, December 8 @ 2:00pm at Vance Brand Civic Auditorium (in Skyline HS).
      • Nutcracker Tea – Sunday, December 15, 11-2 at The Hotel Boulderado.
      • Modern Masters: Taylor & Wheeldon – Friday, February 21@ 7:30pm; Saturday, February 22@ 2:00 & 7:30pm, Sunday, February 23@ 2:00pm at the Dairy
      • Storybook Ballet – Stone Soup– Friday, Friday, March 13 at 7pm, Saturday, March 14 at 2pm, Sunday, March 15 at 2pm in the Gordon Gamm theatre. Levels 2B-7 – no auditions, everyone can participate.
      • BB2 and Choreographer’s Showcase – Friday, April 3 at 7pm at the Dairy — dancers can perform and/or choreograph a solo, duet or group piece. No auditions, everyone level 3A and up can participate. BB2 is open to levels 6 and 7 and includes both group and solo performances.
      • The Sleeping Beauty, – our spring performance, Friday, May 15@ 7:30pm; Saturday, May 16@ 2:00pm & 7:30pm, Sunday, May 17@ 2:00pm at the Dairy.
      • BBS Recital – Saturday May 23 at 2pm and 4pm, Sunday May 24 at noon, 2pm, and 4pm.
      • Other events: Kids at the Dairy

Notes from Lance Hardin, Associate Artistic Director

      • Etiquette
      • Show respect at all times to teachers, students, everyone else using the building.
      • This is dancers’ safe space.
      • Bullying of any sort is unacceptable and should be reported immediately to the teacher or BB office (Beth) and a complaint form on our website should be filled out.
      • The same is true at rehearsals: students should tell someone from BB staff if they encounter difficulties.
      • Come to class focused, open to change and growth, ready to challenge yourself.
      • As always, we want older students to be role models for the younger dancers.
      • Don’t miss class unless absolutely necessary.
      • Stop chatting.
      • Clean up after yourselves – don’t leave wrappers, band aids, etc. laying around – put it in the trash.
      • Levels 1-7 – pink tights with feet, under a black leotard. Level 7 dancers may wear a solid colored leotard of their choice. Pink ballet shoes – split soles for Levels 5 and above.
      • Hair should be in a ponytail with barrettes or be in a bun; there is a tutorial on how to do this:
      • Students may bring cell phones in case of emergency but not allowed to use them during class for any other reason. If you need to reach your student for a late pick-up or change of plans, please contact Beth – 303-443-0028, x1, who will get a message to your student when class is over.

Notes from Beth, BB School Registrar and Office Manager

      • Office hours starting this semester are 3:00-6:00, M-Th and 2:30-5:30 on Fridays or by appointment
      • Exciting news that our west entrance is open
      • I handle all class registrations, payment plans, refunds, studio rentals, anything class related. If your student is going to be absent or you need to schedule a make up class, please contact me at or extension 1.
      • Payments by check always preferable to help BB offset massive cc fees.
      • Payments by check always preferable to help BB offset massive cc fees.
      • Student Handbook is on our website or I have copies here– please read it!
      • Please take a look at our website – for perf. dates, class schedules, holiday closures, and rehearsal schedules.
      • No parents in classrooms at any level after the first couple of weeks.
      • Parents of young students should: Stay in the building in the first weeks of class and until they know their children can make it through class without needing help going to the restroom. Remind little ones you do not want them to leave the classroom to go to the restroom unless it’s absolutely necessary; if you say this, they are less likely to need to do it. Take or send younger children to the restroom before they go into class.
      • Students are to bring all belongings into the studio; nothing to be left in the hallway. Students are encouraged to use lockers located in each studio.
      • Bring water bottles to class.
      • Put your students’ names on everything!
      • Lost & found for clothing is in a blue laundry basket located in studio 1. Water bottles left behind go into a box each night, located in hall east of studio 3. Found ballet shoes, usually go into my office, so please check with me. Any items left outside of the studios are picked up by the Dairy staff and put into their lost and found, so please check with the front desk.
      • Keep hallways clear – cannot block hallway – use our new waiting room, at west end of hall, to stretch instead of in the halls.
      • Be quiet in the hallway! That includes students before and after class, parents, and siblings. If students are here early, they can hang out in the new waiting room or the lobby.
      • Reminder about Leo Sale in Studio 3

Notes from the Costume Shop

      • Volunteers always welcome and needed. Even if you do not have sewing skills, there are plenty of volunteer opportunities.
      • We created a photo wall – please bring in any photos that you’ve taken of your child from a Boulder Ballet class or performance, especially group shots.
      • Explain volunteer commitment to parents who have a child(ren) in a performance